COFFEE BOARD
ENGINEERING DIVISION
BANGALORE

TERMS AND CONDITIONS FOR TURN KEY PROJECT FOR CONSTRUCTION OF GREEN HOUSE AT TCL & BTC, COFFEE BOARD, MYSORE

Sealed proposals will be received by the undersigned up to 3.00 p.m., on 05.12.2007.

1. Tenders should be sent in sealed covers addressed to the Estate Officer, Coffee Board, No.1, Ambedkar Veedhi, Bangalore – 560 001 and super scribed as “Tender for turn key project for construction of green house at TCL & BTC, Coffee Board, Mysore”. There shall be two sealed covers within this, wherein one of the sealed covers should contain the technical details super scribed as Technical Bid and the other cover should contain Financial bid along with EMD, super scribed as Financial Bid.

2. Each tender shall be accompanied by a Crossed Demand Draft for Rupees equivalent to 2.5% of the proposed cost in favour of “Coffee Board General Fund A/c No.1” payable at Bangalore, drawn on any schedule Bank as Earnest Money Deposit, which will be refunded to the unsuccessful tenderers. The EMD of successful tenderer will be adjusted to security deposit of a total sum equal to 10% of the bill amount which will be deducted while making payment of the bills. This Security Deposit will not carry any interest. The Security Deposit will be refunded subject to satisfactory performance of the work & after six months from the date of final payment made, only if no defects in the work done are noticed in the work. Any defective work involved within six months of the completion, the expenditure on rectification work will be debited to the tenderer’s account and would be recovered from him either in cash or by deduction in the Security Deposit or both.

3. The tenderer shall furnish the copy of the challan of latest Income tax payment certificate, work done certificate from appropriate authority for works of similar nature.

4. The Chairman, Coffee Board reserves the right of rejecting all or any of the tenders without assigning any reason. Discretion to demand for bank guarantee for an amount equal to the amount quoted by the successful tenderer lies with the Chairman, Coffee Board.

5. The successful tenderer will be required to execute an agreement with the Estate Officer, Coffee Board, Bangalore for the due fulfillment of the contract within three days of the date of which the acceptance of the tender is communicated to him. Failure to comply with this will entail forfeiture of the Earnest Money.

6. No part of the contract shall be sublet.

7. The tenderer shall quote the consultancy fee in Indian rupees for the complete work of construction of Green house which includes providing of the design & drawings, supervision, material & labour cost in erection of green house etc., complete with statutory applicable taxes. The rates shall be quoted for different items required in the designed infrastructure. The contract is not a lump sum contract. The Coffee Board does not accept any responsibility for the correctness or completeness of the schedule of probable quantities and payments will be made according to actual agreed measurements at contract rates. The schedule of probable quantities is liable to alterations by omissions and alterations and changes at the discretion of the undersigned.

8.For all extra items of work carried out with the prior approval, the rates should always be negotiated and agreed upon before the work is carried out.

9.Every tenderer before submission of the tender may inspect the spot with regard to its nature, ground levels & rates of materials, surroundings so as to be fully acquainted with nature of the work and environment in which it has to be executed.

10.If the tenderer feels any doubt as regard to the correct interpretation of any clause, he should get the clarification by writing to the Estate Officer, Coffee Board, Bangalore. The clarifications sought and furnished will be placed on the Coffee Board website.

11. No advance payment on any account will be made.

12. In all the matters pertaining to the contract / tender and in the event of any disputes, the decision of the Chairman, Coffee Board shall be final. In any case, the jurisdiction of legal matters shall be within Bangalore.

13.No increase in the quoted rates will be allowed either on account of increase in the cost of Labour or materials.

14.No alteration shall be made by the tenderer to the tender conditions.

15.The payment will be made only on presentation of bills in duplicate together with the measurements of actual work done.

16.The work should be completed within 60 days (excluding monsoon days), from 3rd day after the date of issue of work order. In the event of the tenderer not showing adequate progress of the work, the Chairman, Coffee Board at his discretion may cancel the contract without assigning any reason and forfeit the Security Deposit or levy penalty for period of delay.

17.The tender will be opened on the last date for receipt of tenders at Coffee Board, No.1, Dr. B.R.Ambedkar road, Bangalore – 560 001 at 3.30 p.m. The financial bids of only those tenderers whose technical bids are short listed will be opened on a date to be notified to the short listed tenderers.

18.The tenders received will be evaluated based on the grading given below.

a. Technical competency - 60%

b. Previous experience - 20%

c. Financial bid - 20%

ESTATE OFFICER
COFFEE BOARD, BANGALORE


I have read the above terms & conditions

TENDERER