TERMS AND CONDITIONS OF THE TENDER FOR THE FOLLOWING CIVIL WORKS AT REGIONAL COFFEE RESEARCH STATION, COFFEE BOARD, CHUNDALE, KALPETA, WYNAD DISTRICT
Sealed percentage tenders for the work of "Improvement to the Approach road to the new Office-cum-Laboratory at Regional Coffee Research Station at Chundale, Kalpetta, Wynad District" will be received by the Dy.Director (R), RCRS, Coffee Board, Chundale, Kalpetta, Wynad District up to 3.00 p.m., on 04.02.2008.
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Tenders should be sent in sealed covers addressed to the “Dy.Director (R), Regional Coffee Research Station, Coffee Board, Chundale and super scribed as “Tender for the work of “Improvement to the Approach road to the new Office-cum-Laboratory at RCRS, Chundale”.
- Each tender shall be accompanied by a Crossed Demand Draft for Rs.11,700/- (Rupees Eleven thousand and seven hundred only) in favour of “Coffee Board General Fund A/c No.1” payable at Bangalore., drawn on any schedule Bank as Earnest Money Deposit, which will be refunded to the tenders whose tenders are not accepted. The EMD of successful tenderer will be adjusted to security deposit of a total sum equal to 10% of the bill amount which will be deducted while making payment of the bills. This Security Deposit will not carry any interest. The Security Deposit will be refunded subject to satisfactory performance of the work & after six months from the date of final payment made, only if no defects in the work done are noticed in the work. Any defective work involved within six months of the completion, the expenditure on rectification work will be debited to the tenderer’s account and would be recovered from him either in cash or by deduction in the Security Deposit or both. EMD of unsuccessful tenderer will be returned.
- The tenderer shall enclose a copy of Registration certificate from CPWD / MES / Railways / State PWD authorities to show that they are the registered contractors of the required class, other wise the tenders will be rejected. The tenderer shall furnish a copy of the challan of latest Income tax payment, work done certificate from appropriate authority for works of similar nature & single work for amount not less than the amount put to tender in any of the last three years.
- Every tenderer before tendering may inspect the spot with regard to its nature, ground levels & rates of materials, surroundings so as to be fully acquainted with nature of the work and environment in which it has to be executed. No alteration shall be made by the tenderer to the tender conditions.
- If the tenderer feels any doubt as regard to the correct interpretation of any clause, he should submit the same in writing to the Estate Officer, Coffee Board, Bangalore and confirmation should accompany the tender or otherwise it will be presumed that the tenderer agrees with the Estate Officer, Coffee Board, Bangalore in his standard interpretation of the clauses and no different interpretation in the terms of the contract would been entertained, subsequent to award of contract during the period of execution of the work.
- The sealed tenders received from the O/O DDR,RCRS, Chundale will be opened in the Head Office, Coffee Board, No.1, Dr. B.R.Ambedkar road, Bangalore – 560 001 by a Committee constituted for the purpose and in the presence of the interested tenderers or their representatives. The time and date of opening of the tenders will be intimated to O/O DDR,RCRS, Chundale and the tenderers through phone message three days in advance. The Chairman, Coffee Board reserves the right of rejecting all or any of the tenders without assigning any reason. Discretion to demand for bank guarantee for an amount equal to the amount quoted or part thereof by the successful tenderer lies with the Chairman, Coffee Board.
- The successful tenderer will be required to execute an agreement with the Estate Officer, Coffee Board, Bangalore for the due fulfillment of the contract within seven days of the date of which the communication is made on acceptance of the tender. Failure to comply with this will entail forfeiture of the Earnest Money.
- The work should be carried out by the contractor strictly according to CPWD/ISI specification. No part of the contract shall be sublet. Standard CPWD practice of measurements will be followed. The contract is not a lump sum contract. The Chairman does not accept any responsibility for the correctness or completeness of the schedule of probable quantities and payments will be made according to actual agreed measurements at contract rates. The schedule of probable quantities is liable to alterations by omissions and alterations and changes at the discretion of the undersigned.
- The payment will be made only on presentation of bills in duplicate together with the measurements of actual work done. No advance payment on any account will be made. For all extra items of work carried out with the prior approval, the rates should always be negotiated and agreed upon before the work started. No increase in the quoted rates will be allowed either on account of increase in the cost of Labour or materials.
- The work should be completed within 30 days (excluding monsoon days), from 3rd day after the date of issue of work order. In the event of the tenderer not showing adequate progress of the work, the Chairman, Coffee Board at his discretion may cancel the contract without assigning any reason and forfeit the Security Deposit or levy penalty for period of delay.
- The tender schedule is prepared based on CPWD DSR 2002 rates for the civil works and for electrical items as per CPWD Electrical DSR 1994 rates. The market rates are considered for the non schedule items. However, the prevailing cost index is also considered in the calculation of total amount of the works.
- In all the matters pertaining to the contract / tender and in the event of any disputes, the decision of the Chairman, Coffee Board shall be final. In any case, the jurisdiction of legal matters shall be within Bangalore.
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ESTATE OFFICER
COFFEE BOARD, BANGALORE
I have read the above terms & conditions under Notification No: Adm/Engg/DDR – CHU/ Approach road/ 2008/438 dated 2nd Jan 2008 and I am well aware & abide to the same.
CONTRACTOR
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