COFFEE BOARD
BANGALORE


Ref.No: PRM/INC/Tend-IC/2008Date: 01 .02.2008

TENDER NOTIFICATION

Sub: Inviting Technical Bid/ Pre Qualification Bid and Financial Bid for Printing & Supply of 'Indian Coffee' Journal in English & Kannada as monthly and Tamil, Malayalam & Telugu Newsletter as quarterly for a contract period of Three years from April 2008 to March 2011.

Sealed tenders are invited on behalf of the Chairman of the Coffee Board, Bangalore - 560 001 upto 3.00 p.m on 12.02.2008 by the undersigned from reputed printers having Offset printing press in Bangalore city for Printing and Supply of the journal "Indian Coffee" in English, Kannada as monthly and Tamil, Malayalam & Telugu Newsletter as quarterly for a contract period of Three years from April 2008 to March 2011. The tender should be submitted to the undersigned in two sealed covers viz.,

(1)Technical Bid / Pre Qualification Bid

(2)Financial Bid.


The Tender Schedule can be obtained on requisition and payment of Rs.250/- (Non-refundable) as the cost of the blank tender form by cash or Demand draft upto 12.00 p.m on 12.2.2008. The sealed tender forms shall be received by the undersigned upto 3.00 p.m. on 12.2.2008. The sealed tender shall be accompanied by an EMD amounting to Rs.25,000-00 (Rupees Twenty Five Thousand only) in the form of the Demand Draft in favour of "Coffee Board General Fund Non-Plan account No. 01000050081" purchased in any one of the Scheduled Banks payable at Bangalore along with a copy of the Registration Certificate, latest Income Tax clearance certificate and Sales Tax clearance certificate etc. The tenders received without the above enclosures will be summarily rejected.

The Technical Bids will be opened and the information furnished will be verified. Further, their printing premises will be inspected by a team of officials of the Board. The Financial Bids of those who qualify in the above Pre Qualification Bids will be opened thereafter. The tenders will be opened at 3.30 p.m on 12.2.2008 in the presence of interested Tenderers present. The Chairman, Coffee Board reserves the right either to accept or reject all or any of the tenders without assigning any reason.

Editor-in-Chief
Indian coffee
Coffee Board, Bangalore
COFFEE BOARD
PROMOTION DEPARTMENT
BANGALORE
GENERAL CONDITIONS FOR THE PRINTING AND SUPPLY OF 'INDIAN COFFEE' JOURNAL IN ENGLISH, KANNADA(MONTHLY) AND TAMIL, MALAYAYAM & TELUGU NEWSLETTERS (QUARTERLY) ON RATE CONTRACT BASIS FOR A PERIOD OF THREE YEARS FROM APRIL 2008 TO MARCH 2011.

  1. The contract is for the printing and supplying of 'Indian Coffee' journal in English, Kannada (monthly) and Tamil, Malayalam & Telugu Newsletters (Quarterly) for a period of three years.
  2. Tenders should be submitted in the prescribed tender form in two sealed covers. Tender forms may be obtained on payment of Rs. 250/- ( Rupees Two Hundred Fifty only) per set during working hours from "INDIAN COFFEE" section, Promotion Department, Coffee Board, Bangalore - 560 001. Sealed Tenders should be superscribed as
    1. TECHNICAL BID OF TENDER FOR PRINTING AND SUPPLY OF "INDIAN COFFEE".
    2. FINANCIAL BID OF TENDER FOR PRINTING AND SUPPLY OF "INDIAN COFFEE" . addressed to the Editor-in-Chief, Indian Coffee, Coffee Board, Post Box No.5366, Bangalore - 560 001 and so as to reach on or before 3.00 p.m on 12.2.2008. The tenders will be opened at 3.30 p.m. on the same day in the presence of interested tenderers present.
  3. The tenderer shall fill all columns and rows in the attached tender schedule form, and it should not be left blank in any case. The tenderer has to quote his lowest rates for the supply against each item in the tender form and duly sign it at the end of each & every page. Over writings/corrections have to be duly initialed by the tenderer. The Tenders submitted in any other form and not accompanied with the samples of papers with specification, size and weight will not be considered. The approved tenderer should maintain the same quality and grammage of the accepted sample of paper furnished by him throughout the period of contract.
  4. In case Sales Tax is charged extra, this fact should be specifically mentioned in the tender, otherwise the rates quoted will be considered as inclusive of Sales Tax and other charges if any.
  5. The tenderer shall sign with date to the conditions of the tender in the tender's proforma attached to the tender form. The tender shall be accompanied with Earnest Money Deposit as per the Notification in favour of "Coffee Board General Fund Non-Plan Account No.01000050081" in the form of Demand Draft drawn on Scheduled Bank payable at Bangalore. Adjustment of previous years deposit money towards Earnest Money Deposit will not be considered. The tenders without the Earnest Money Deposit will be considered as invalid tender and it will not be considered at any circumstances.
  6. Tenders not delivered within the time or in a prescribed manner or otherwise not in conformity with the conditions herein detailed shall not be taken into consideration.
  7. The Chairman, Coffee Board reserves the right of rejecting all or any one of the tenders without assigning any reason for so doing. The tender so accepted shall be final and shall not be open to question.
  8. The acceptance of the tender by the Chairman of Coffee Board will be intimated to the concerned by the undersigned.
    1. The successful tenderer shall within Ten days from the date on which the acceptance of his tender is notified, furnish a Security deposit to the Board of an amount equivalent to 50 % of the cost of one issue at approved rates and commence work. Such deposits shall be only in the form of a Demand Draft drawn in favour of "Coffee Board General Fund Non Plan Account No. 01000050081", on a Scheduled Bank having an office of business at Bangalore. In case of the amount of security deposit payable as per the clause is less then the earnest money paid with the tender, it shall be opened to the Board to treat the earnest money itself or such part thereof as is considered necessary as Security deposit.
    2. The successful tenderer has to execute an agreement on a Non-judicial Bond paper on Rs.100/- (Rupees One hundred only) within Ten days from the date of receipt of the work order. If the tenderer fails to turn up to take the job within the above stipulated period along with the security deposit besides terminating the awards of printing, the EMD paid by him will be forfeited to the Board by considering such printers as defaulters.
  10. The successful tenderers shall also have to print and supply off-prints of the articles published in 'Indian Coffee' ( English) every month as per the instructions from the Editor-in-Chief. The tenderers shall also furnish their rates for printing and supply of off-prints in the scheduled prescribed for off-prints by filling in the rates against all columns.
  11. Tenderers once accepted by the Chairman shall not be revoked or modified by the tenderer accept with the consent in writing by the Board.
  12. The matter/photos for printing of 'Indian Coffee' journal will be supplied to the printer by 10th of every month. The printed copies should be made ready within 25th of every month in respect of English and within 30th of every month in respect of Kannada, Whereas in respect of Tamil, Malayalam and Telugu (quarterly) newsletters, translated material of the same will be supplied and should be kept ready after proof corrections for printing. After obtaining permission from this office both Tamil, Malayalam & Telugu copies have to be printed & supplied to this office within 5 days from the date of approving the final proofs. Penalty of Rs.1000-00 (Rupees One thousand only) per day will be charged for the delay in printing & supplying of the journal or as may be fixed by the Board. Material for printing and proof thereof duly approved have to be collected by the printers from this office, together with necessary instructions regarding layout etc., as the material will be supplied in instalments.
  13. Immediately after the release of magazine, the printers shall arrange to put the magazine in kraft paper covers/ wrappers supplied by this office and make ready for posting in time. After inspection by the Board’s officials the printer shall arrange for the transportation and delivery of the magazine to the concerned post office directly at their own cost or the same may have to be delivered to this office well before the schedule time of dispatch at their own cost.
  14. In the case of tenderers whose tenders are not accepted, the EMD will be returned to the tenderer to the address specified by them in the Technical Bid/ Pre Qualification Bid. The EMD paid by the accepted tenderer will be treated as part of Security Deposit against the 50% of the cost of the one month and the balance has to be paid by the tenderer. The successful tenderer shall make the supplies of the right quality of the goods and in full conformity with the approved samples and others specifications and conditions of the tender. On expiry of the contract so executed, the security deposit will be refunded to the tenderer. The security deposit rests with the Coffee Board till the end of the contract will not carry any interest. If the tenderer desires to provide the security deposit in the form of the term deposits pledged in favour of Coffee Board will also be accepted in lieu of the security deposit as specified above. The deposit shall be forfeited by the Board, if the tenderer fails to make supplies in accordance with the contract or otherwise commits breach of contract. In case of default, tender will be terminated and the revised tenders will be invited for the balance portion of the contract period at the risk and the cost of the tenderer and the tenderer also to compensate all the losses caused to the Board. Non availability of any requirement in the local market, labour trouble etc., shall not be considered as a valid excuse of delay in supplying the articles within the stipulated time.
  15. The bill of cost of supplies shall be furnished in duplicate to the Editor-in-Chief, Coffee Board, P.B.No.5366, Bangalore - 560 001 and payment shall be according to the acceptance tender contract rates after the publication of the journal. No advance payment will be made by the Coffee Board to the tenderer under any circumstances. Also, the applications for any concessions of any kind or enhancement of rates will not be considered under any circumstances.
  16. The tenderers shall be bound to accept the decision of the Chairman in all maters pertain to contract such as (1) Quality of goods supplied (2) Mode of supply (3) Date and Place of supply (4) Quality of orders and supply etc., and such decisions shall be final.
  17. a) Specimen booklet in English language is enclosed in the Technical Bid for reference to intending tenderes. If any clarification is required for the other language booklet, it will be made available for inspection in this office working days between 10.30 a.m to 1.pm and 2.30 p.m to 5.p.m. Any particulars not furnished in the tender schedule shall be ascertained with reference to the relevant specimen books. In spite of the above, the complete specifications of the magazine are given on a separate sheet of paper and enclosed.
  18. Chairman of the Board has the option to terminate the contract even before the expiry of the period of tender if the work of the tenderer is not found to be satisfactory and if there is any violation in the conditions set forth, provided the tenderer is given one months notice in writing to show cause as to why the tenderer shall not be terminated. The tenderer loses the rights to claim for any damages against the Board for doing so.
  19. If the tenderes is desires to terminate the tender prior to the expiry of the agreement period, the tenderer has to issue the three months notice to the Coffee Board for termination of the tender and on acceptance of the termination of the tender by the Coffee Board, 10% of the Security Deposit will be forfeited as the penalty for the same.
  20. For settlement of any dispute rises, has to be settled in court having the jurisdiction within the Bangalore city.
Bangalore
Date:1.02.2008
Editor-in-Chief
Indian coffee
Coffee Board, Bangalore


I have read the above terms and conditions and I am well aware of the same.

Signature of the tenderer