COFFEE BOARD
ENGINEERING DIVISION
BANGALORE
NO:Adm/Engg/GKP/Chip Carpet/2009/ 115 Date: 15th June’ 2009

TERMS & CONDITIONS FOR PERCENTAGE TENDER

Sealed percentage tenders for the work of “Providing Chip Carpet inside the CDF, Gonikoppa” in Madikeri district will be received by the undersigned up to 3.00 p.m., on 15.07. 2009.
  1. Tenders should be sent in sealed covers addressed to the Estate Officer, Coffee Board, No.1, Dr Ambedkar Veedhi, Bangalore-560001 and super scribed as “Providing Chip Carpet inside the CDF, Gonikoppa”. The sealed tenders will be opened on the last day of receipt of the tenders by a committee constituted for the purpose in the presence of interested tenderers. Every tenderer before tendering may inspect the spot in regards to its nature, levels, rates of materials, surroundings so as to be fully acquainted with nature of the work and environment in which it has to be executed.
  2. Each tender should be accompanied by a Crossed Demand Draft for Rs. 25,000/- (Rupees Twenty five thousands only ) in favour of “Coffee Board General Fund A/c No.1” payable at Bangalore., drawn on any schedule Bank as Earnest Money Deposit, which will be returned to the unsuccessful tenderers. In the case of the successful tenderer the EMD amount will be adjusted to the security deposit making a total sum equal to 10% of the bill amount which will be deducted while making payment of the bills. This Security Deposit and it will not carry any interest. The Security Deposit will be refunded to the contractor subject to satisfactory performance of the work after six months from the date of final payment made, if no defects in the work done are noticed in the work.
  3. Along with the tender schedule, the tenderer should enclose a copy of Registration certificate from CPWD / MES / Railways / State PWD authorities to show that they are the registered contractors of the required class, other wise the tenders will be rejected. Also, along with the tender, the tenderer shall furnish a copy of the latest returns of Income tax paid, work done certificate from Competent Authorities for an amount equal to 50% of the amount put to tender for similar nature of works in the previous five years.
  4. The work should be carried out by the contractor strictly in accordance with the CPWD/ISI specification. Standard CPWD practice of measurements will be followed. The payment will be made only on presentation of bills by the contractor, in duplicate together with the measurements of actual work done. No part of the contract shall be sublet. For all extra items of work carried out, the rates should always be negotiated and agreed upon before the work is started. . No advance payment on any account will be made. No increase in the quoted rates will be allowed either on account of increase in the cost of Labour or materials.
  5. The Chairman, Coffee Board reserves the right of rejecting all or any of the tenders without assigning any reason.
  6. The successful tenderer will be required to execute an agreement with the Estate Officer, Coffee Board, Bangalore in non judicial stamp paper of Rs.100/- for the due fulfillment of the contract within three days of the date of which the acceptance of the tender is communicated to the successful tenderer. Failure to comply with this will entail forfeitment of the deposited Earnest Money.
  7. The contract is not a lump sum contract. The Board does not accept any responsibility for the correctness or completeness of the schedule of probable quantities and payments will be made according to actual agreed measurements at contract rates. The schedule of probable quantities is liable to alterations by omissions & additions, and changes at the discretion of the Estate Officer on approval from the Competent Authority of the Coffee Board.
  8. If the tenderer feels any doubt as regard to the correct interpretation of any clause, he should get the clarification by discussing it with the Estate Officer and confirm the discussions in a detailed letter and it should accompany the tender or otherwise it will be presumed that the tenderer agrees with the Estate Officer in his standard interpretation of the clauses and no different interpretation in the terms of the contract would be entertained, subsequently during the period of execution of the work. No alteration shall be made by the tenderer to the tender conditions.
  9. In all the matters pertaining to the contract / tender and in the event of any disputes, the decisions of the Board shall be final. For any legal matters, courts in Bangalore should be the jurisdiction.
  10. Any defective work involved within six months of the completion of the entire work will be debited to the contractor’s account and would be recovered either in cash or by deduction in the Security Deposit or both.
  11. The work should be completed within 30 days (excluding monsoon days ), from 3rd day after the date of issue of work order. In the event of the tenderer not showing adequate progress of the work, the Chairman, Coffee Board at his discretion may cancel the contract without assigning any reason and forfeit the Security Deposit.
  12. Estimated cost put to tender is Rs.9,16,350/- (Rupees Nine lakhs sixteen thousands three hundred and fifty only) as per the CPWD DSR 2007 rates with the cost index of 31%.
I have read the terms & conditions of NIT NO:Adm/Engg/GKP/Chip Carpet/2009/ 115 dated 15th June’ 2009 and I am well aware & abide to the same.
Sd/-
ESTATE OFFICER
COFFEE BOARD
BANGALORE


TENDERER