COFFEE BOARD
ENGINEERING DIVISION
BANGALORE


No: Adm/Engg/GHD/ 2009/04 Date: 2nd April’ 2009

Terms and conditions for percentage tender for the work of "Special repairs to Guest house building at No. H-11, Kailash Colony, New Delhi"
Sealed percentage tenders for the work of “Special repairs to Guest house building at No. H-11, Kailash Colony, New Delhi” will be received at O/o Liaison Officer, Coffee Board, New Delhi and the undersigned at Bangalore up to 3.00 p.m., on 02.05.2009.:

  1. 1. Tender schedule and terms and conditions posted on the web site should be signed and sent in sealed covers addressed to the “Estate Officer, Coffee Board, No.1, Dr. B.R.Ambedkar road, Bangalore – 560 001 and super scribed as “Special repairs to Guest house building at No. H-11, Kailash Colony, New Delhi”
  2. Each tender shall be accompanied by a Crossed Demand Draft for Rs.7,500/- (Rupees Seven thousand five hundred only) in favour of “Coffee Board pool fund ” payable at Bangalore., drawn on any schedule Bank as Earnest Money Deposit, which will be returned to the tenders whose tenders are not accepted. The EMD of successful tenderer will be adjusted to security deposit of a total sum equal to 10% of the bill amount which will be deducted while making payment of the bills. This Security Deposit will not carry any interest. The Security Deposit will be refunded subject to satisfactory performance of the work & after six months from the date of completion of the work, only if no defects in the work done are noticed in the work. Any defective work involved within six months of the completion, the expenditure on rectification work will be debited to the tenderer’s account and would be recovered from him either in cash or by deduction in the Security Deposit or both.
  3. The tenderer shall enclose a copy of Contractor Registration certificate issued from CPWD / MES / State PWD authorities to show that they are the registered contractors of the required class; other wise the tenders will be rejected.
  4. The tenderer shall furnish a copy of the latest Income tax clearance certificate, work done certificate from appropriate authority for works of similar nature with amount not less than the amount put to tender.
  5. The work should be carried out by the contractor strictly in accordance with CPWD/ISI specification. Standard CPWD practice of measurements will be followed. No part of the contract shall be sublet.
  6. The Chairman, Coffee Board reserves the right of rejecting all or any of the tenders without assigning any reason. Discretion to demand performance guarantee for an amount equal to the amount quoted by the successful tenderer or part there of lies with the Chairman, Coffee Board.
  7. The successful tenderer will be required to execute an agreement with the Liaison Officer, Coffee Board, New Delhi for the due fulfillment of the contract within seven days from the date of which the acceptance of the tender is communicated to him. Failure to comply with this will entail forfeiture of the Earnest Money.
  8. The Chairman does not accept any responsibility for the correctness or completeness of the schedule of probable quantities and payments will be made according to actual agreed measurements at contract rates. The schedule of probable quantities is liable to alterations by omissions and alterations and changes at the discretion of the undersigned. For all extra items of works carried out, the rates should always be negotiated and agreed upon before the work started. . No increase in the quoted rates will be allowed either on account of increase in the cost of Labour or materials.
  9. Every tenderer before tendering may inspect the spot with regard to its condition, ground levels, surroundings so as to be fully acquainted with nature of the work and environment in which it has to be executed.
  10. No alteration shall be made by the tenderer to the tender conditions. If the tenderer feels any doubt as regard to the correct interpretation of any clause, he should get the clarification by discussing it with the undersigned and confirm the discussions in a detailed letter and it should accompany the tender or otherwise it will be presumed that the tenderer agrees with the undersigned in his standard interpretation of the clauses and no different interpretation in the terms of the contract would be entertained, subsequent to award of contract during the period of execution of the work.
  11. In all the matters pertaining to the contract / tender and in the event of any disputes, the decision of the Chairman, Coffee Board shall be final. In any case, the jurisdiction of legal matters shall be within Bangalore.
  12. The contract is not a lump sum contract. The payment will be made only on presentation of bills in duplicate together with the measurements of actual work done. No advance payment on any account will be made.
  13. The work should be completed within 30 days, from 7th day after the date of issue of work order. In the event of the tenderer not showing adequate progress of the work, the Chairman, Coffee Board at his discretion may cancel the contract without assigning any reason and forfeit the Security Deposit or levy penalty for period of delay.
  14. The sealed tenders received before the schedule time will be opened at Head Office, Coffee Board, No.1, Dr. B.R.Ambedkar road, Bangalore – 560 001 on the date with intimation to all the tenderers and in the presence of the interested tenderers. The address of the tenderer must be legibly written on the cover.
I have read the terms & conditions of NIT and I am well aware & abide by the same.
Sd/-
ESTATE OFFICER
COFFEE BOARD
BANGALORE


TENDERER