COFFEE BOARD
ENGINEERING DIVISION
BANGALORE


No: Adm/Engg/SLO - KAL/ Civil Works/2008 /388 Date: 22nd Dec 2008

TERMS AND CONDITIONS FOR THE WORK OF : “EXECUTION OF CIVIL WORKS AT COFFEE DEMONSTATION FARM, COFFEE BOARD, KALPETTA”COMPRISING OF: (1) PROVIDING BARBED WIRE FENCING AROUND THE BOUNDARY AT CDF, COFFEE BOARD, KALPETTA; (2) REPLACEMENT OF THE ENTRANCE GATE & CONSTRUCTION OF WATCHMAN SHED IN THE CDF, COFFEE BOARD, KAPETTA AND (3) PROVIDING CHAIN LINK FENCING TO THE EXISTING DRYING YARD AT CDF, COFFEE BOARD, KALPETTA, WYNAD DISTRICT, KERALA”

Sealed percentage tenders for the work of “Execution of civil works at Coffee Demonstration Farm at Coffee Board, Kalpetta” comprising of (1) Providing Barbed wire fencing around the boundary at CDF, Coffee Board, Kalpetta; (2) Replacement of the entrance gate & Construction of Watchman shed in the CDF, Coffee Board, Kalpetta and (3) Providing Chain link fencing to the existing drying yard at CDF, Coffee Board, Kalpetta, Chundale, Wynad district” will be received by the Senior Liaison Officer, Coffee Board, Kalpetta up to 3.00 p.m., on 21.01.2009.
  1. Tenders should be sent in sealed covers addressed to the “Senior Liaison Officer, Coffee Board, Kalpetta, Wynad district, Kerala” and super scribed as “Tender for the work of Execution of civil works” at Coffee Demonstration Farm at Coffee Board, Kalpetta comprising of “(1) Providing Barbed wire fencing around the boundary at CDF, Coffee Board, Kalpetta; (2) Replacement of the entrance gate & Construction of Watchman shed in the CDF, Coffee Board, Kalpetta and (3) Providing Chain link fencing to the existing drying yard at CDF, Coffee Board, Kalpetta, Wynad district, Kerala .
  2. Each tender shall be accompanied by a Crossed Demand Draft for Rs.36,000/- (Rupees Thirty six thousand only) in favour of “Coffee Board General Fund A/c No.1” payable at Bangalore., drawn on any schedule Bank as Earnest Money Deposit, which will be returned to the tenderers whose tenders are not accepted. The EMD of successful tenderer will be adjusted to security deposit of sum equal to 10% of the bill amount. This Security Deposit will not carry any interest. The Security Deposit will be refunded subject to satisfactory performance of the work & after six months from the date of completion of the work only after ascertaining that there are no defects in the executed work. Any rectification work involved within six months from the date of completion, the contractor has to attend to the work or else, the expenditure on rectification work will be debited to the tenderer’s account and would be recovered from amount due to the contractor either from this work or from any other work awarded by the Board.
  3. The tenderer shall enclose a copy of valid Registration certificate from CPWD / MES / State PWD / Appropriate authorities to show that they are the registered contractors of the required class, other wise the tenders will be rejected. The tenderer shall furnish a copy of the challan of latest Income tax payment, work done certificate from appropriate authority for works of similar nature & single work for amount not less than the amount put to tender in any of the last three years will be the criterion for the eligibility.
  4. The tender schedule is prepared based on CPWD DSR 2007 rates for civil works and market rates are considered for the non schedule items. Every tenderer before tendering may inspect the site with regard to its nature, ground levels & rates of materials, surroundings so as to be fully acquainted with nature of the work and environment in which it has to be executed. Plan of the buildings may be obtained from the undersigned. No alteration shall be made by the tenderer to the tender conditions or to the tender documents.
  5. If the tenderer feels any doubt as regard to the correct interpretation of any clause, he should submit the same in writing to the Estate Officer, Coffee Board, Bangalore and confirmation should accompany the tender or otherwise it will be presumed that the tenderer agrees with the Estate Officer, Coffee Board, Bangalore in his standard interpretation of the clauses and no different interpretation in the terms of the contract would be entertained, subsequent to award of contract during the period of execution of the work under this contract.
  6. The sealed tenders so received from the Sr. Liaison Officer, Coffee Board, Kalpetta, Wynad district will be opened in the Head Office, Coffee Board, No.1, Dr. B.R.Ambedkar road, Bangalore – 560 001 by a Committee constituted for the purpose and in the presence of the interested tenderers or their representatives. The date of opening of sealed tenders may be known from O/o Sr. Liaison Officer, Coffee Board, Kalpetta, Wynad district or from the undersigned.
  7. The Chairman, Coffee Board reserves the right of rejecting all or any of the tenders without assigning any reason. Discretion (after examining the financial statement furnished along with the tender) to demand for bank guarantee for any such financial instrument as against performance security for an amount equal to difference in the amount quoted or the amount put to tender or part thereof, from the quoted amount from the successful tenderer rests with the Chairman, Coffee Board. 8.The successful tenderer will be required to execute an agreement in Rs.100/- non judicial stamp paper with the Estate Officer, Coffee Board, Bangalore for the due fulfillment of the contract, within seven days from the date on which the communication is made on acceptance of the tender. Failure to comply with this will entail forfeiture of the Earnest Money.
  8. The work should be carried out by the contractor strictly according to CPWD/ISI specification. No part of the contract shall be sublet. Standard CPWD practice of measurements will be followed. Necessary tests for construction materials are to be carried out by the contractor at his cost and test results produced for verification by inspecting authority. The contract is not a lump sum contract. The Chairman does not accept any responsibility for the correctness or completeness of the schedule of probable quantities and payments will be made according to actual agreed measurements at contract rates. The schedule of probable quantities is liable to alterations by omissions and additions.
  9. The payment will be made only on presentation of bills in triplicate together with the measurements of actual work done. No advance payment on any account will be made. For all extra items of work carried out with the prior approval, the rates should always be negotiated and agreed upon before the work started. No increase in the quoted rates will be allowed either on account of increase in the cost of Labour or materials.
  10. The work should be completed within 90 days (excluding monsoon days), from 3rd day after the date of issue of work order. In the event of the tenderer not showing adequate progress of the work, the Chairman, Coffee Board at his discretion may cancel the contract and forfeit the EMD / Security Deposit / Performance security or levy penalty for period of delay.
  11. In all the matters pertaining to the contract / tender and in the event of any disputes, the decision of the Chairman, Coffee Board shall be final. In any case, the jurisdiction of legal matters shall be within Bangalore.
Sd/-
ESTATE OFFICER
COFFEE BOARD, BANGALORE


I have read the above terms & conditions under Notification No: Adm/Engg/ SLO – KAL/Civil Works/2008/388 dated 22nd Dec 2008 and I am well aware & abide to the same.

TENDERER